How to Create a Notion Form in Minutes

Forms are essential tools for gathering information efficiently. Whether you're running a business, managing a team, or just organising personal projects, forms can simplify your workflows.

They can be used for a variety of purposes such as collecting email subscriptions, managing contact requests, conducting surveys, and more. By integrating forms with your Notion workspace, you can streamline the process of collecting and organising data, making it accessible and actionable within your existing Notion setup.

Why Creating Forms in Notion Can Help

Creating forms that feed directly into your Notion database can drastically improve your productivity. Notion forms allow you to:

• Automate Data Collection: Instead of manually inputting data, forms can automatically gather and organize information from users, saving you time and reducing the risk of errors.
• Centralise Information: With all data flowing into a single Notion database, you can easily keep track of submissions, whether they’re customer feedback, contact requests, or survey responses.
• Improve Collaboration: Teams can access and respond to the data collected through forms in real time, enhancing collaboration and ensuring everyone has the most up-to-date information.

Forms can be particularly useful in the following scenarios:

• Subscription Sign-Ups: Use a form to collect email addresses for your newsletter or updates. This information is automatically stored in your Notion database, making it easy to manage your subscriber list.
• Contact Forms: Set up a form to handle inquiries, support requests, or feedback from your website visitors. All submissions are funneled into your Notion workspace, allowing you to manage and respond efficiently.
• Surveys and Feedback: Collect feedback from customers or team members with a customized survey form. The responses are automatically organized in your Notion database, ready for analysis.

Now that we understand the benefits, let’s dive into the simplest way to create a Notion form in just three steps.

Step 1: Create a Database in Notion

The first step in setting up a form in Notion is to create the database where your form submissions will be stored. Here’s how:

1. Open Notion and Create a New Database: Start by opening Notion and navigating to the page where you want to store your form submissions. You can create a new database by writing “/data” and selecting either “Database - Inline” or “Database - Full Page”.
2. Set up Properties: Customize the properties to match the type of data you expect. For example, set the “Email” property to the email type, and "Feedback" to the text type. This step ensures that the data collected from the form is organized correctly. Add all the different properties that you want to gather. Couple of ideas:
   • First & Last Name
   • Email Address
   • Phone number
   • Dropdown Options
   • Multiple Select
   • Text based Questions

That’s it for now. Your Notion database is now ready to receive form submissions! And any time you want to add or remove questions you can do directly in your database and will be updated instantly in your form too.

Step 2: Connect Notion Workspace to Simple Forms

With your Notion database set up, the next step is to connect it to Simple Forms, the best & easiest Notion form builder that lets you create forms linked directly to Notion databases.

Here’s how:

1. Sign up for Simple Forms: Visit the Simple Forms website and create an account if you don't have one. Just simply click on either one of the blue buttons (Try creating a form).

2. Connect your Notion account: After pressing the blue button, you’ll need to connect your Notion Workspace to Simple Forms. You’ll need to grant Simple Forms access to your Notion workspace, so it can interact with your databases. Just click on the black “Connect to Notion” button and select the pages that you want to grant access to.

3. Select the database: Once connected, Simple Forms will display the databases in your Notion workspace. Select the database you created in Step 1 as the destination for your form submissions.

Step 3: Edit Database & Customize Form

Now that your Notion database is connected to Simple Forms, you can create and customize your form to ensure it gathers the right data.

1. Basic Customisation Options

As you click on the blue continue button, you’ll see your form fields, settings and a live preview on the right. Here’s what you can do:

• Configure fields: Clicking on any of the fields will give you further options to:
  • Add placeholder text
  • Add helper text
  • Hide field
  • Mark it as required
• Reorder the form fields
• Change button text
• Change button color
• Change after submission text

2. Advanced Customisation Options

Besides the free, basic customization options Simple Forms allows you to adjust the appearance of your form further. Here’s what more you can do in the Advanced mode options:

• Redirect URL: Add a page where you want the visitor to be redirected after submitting the form.
• Email Notifications: You can set up to receive email for every submission or to send an email to the respondent after submitting the form
• Close Form: You can use this options to stop people from submitting new answers.
• Hide Branding: Remove the Simple.Ink logo from the bottom of the form
• Custom CSS: You can further customize the form if you know some basic CSS
• Dark Mode: Turn the background black and text to white.

3. Embed your Form

Once you’re satisfied with your form, save it & publish it. This you can do by clicking on the “Embed Form” button at the top of the page. Simple Forms will provide you with a unique URL that you can embed into your Notion page or your website. Any responses submitted through this form will automatically appear in your connected Notion database.

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Frequently Asked Questions (FAQs)

1. What is a Notion form?

A Notion form is a form created using a third-party tool that integrates with Notion. It allows users to collect information from external sources and automatically store it in a Notion database. This makes it easy to manage and organize data without manual entry.

2. Can I create a form directly in Notion?

Notion doesn’t have a built-in form creation feature. However, you can use third-party tools like Simple Forms to create forms that connect to your Notion workspace. These tools allow you to create customizable forms that feed directly into a Notion database.

3. How do I integrate a form with my Notion workspace?

To integrate a form with your Notion workspace, you'll need to use a service like Simple Forms. After creating an account and connecting your Notion workspace, you can create a form that is linked to a specific Notion database. Form submissions will then be automatically saved in that database.

4. What are some common use cases for Notion forms?

Notion forms are versatile and can be used for a variety of purposes, including:

• Collecting email subscriptions for newsletters.
• Handling contact requests and inquiries from website visitors.
• Gathering feedback through surveys or feedback forms.
• Registering attendees for events or webinars.

5. Can I customize the appearance of my Notion form?

Yes, when using tools like Simple Forms, you can customize the appearance of your form. You can adjust colors, fonts, field labels, and more to match your brand or preferences. This customization ensures that the form aligns with your overall design and user experience.

6. Are Notion forms secure?

Yes, Notion forms are generally secure, especially when using trusted third-party tools like Simple Forms. These tools typically follow standard security practices to ensure that your data and submissions are protected. Always review the security policies of any third-party service you use.

7. Can I embed a Notion form on my website?

Yes, you can embed a Notion form created through Simple Forms on your website. After creating and customizing your form, Simple Forms will provide you with a unique URL or embed code that you can use to display the form on your website. This makes it easy for visitors to submit information directly to your Notion database.

8. How do I manage the data collected through a Notion form?

Data collected through a Notion form is automatically stored in the linked Notion database. You can manage this data just like any other Notion database, by sorting, filtering, and analyzing the information. This centralization of data makes it easy to keep track of all submissions and take appropriate actions.

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Conclusion

Creating a form that gathers submissions into a Notion database is straightforward when you use a tool like Simple Forms. By following these three steps—creating a Notion database, connecting your Notion workspace to Simple Forms, and customizing your form—you can streamline data collection directly into your Notion workflows. Whether you're collecting feedback, managing event registrations, or gathering survey responses, this method provides a seamless and efficient solution.

By using these tools, you can harness the full potential of Notion forms, enhancing your productivity and ensuring that your data collection process is both simple and effective.

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