Top 4 Notion Form Builders to Integrate into Your Setup

As a Notion user, we all prefer tools and services that works seamlessly with our favourite app. Form creation is no different.

Creating forms is essential for collecting information, feedback, and data in a structured manner. From simple contact forms to detailed surveys, forms serve a variety of purposes such as customer feedback, event registrations, subscription sign-ups, and more. Notion, being a versatile productivity tool, allows you to embed forms directly into your workspace, simplifying the process of data collection and management. Not to mention the Notion form builders discussed below that allow you to directly collect data in your Notion databases.

Types of Forms

Forms come in many shapes and sizes, each tailored to a specific need. Here are some common types of forms you might want to create:

• Surveys: Collect feedback from customers, employees, or target audiences.
• Questionnaires: Useful for research and data collection.
• Subscription Forms: Gather email addresses for newsletters and updates.
• Event Registration Forms: Manage attendee information for events.
• Contact Forms: Allow visitors to reach out to you easily.
• Feedback Forms: Collect comments, suggestions, and reviews.
• Order Forms: Gather order details from customers.

Native Notion Form Builders

Simple.ink

Simple.ink is tailored for Notion, enabling easy form creation and integration directly within Notion pages. This platform offers a seamless experience for users who want to embed forms into their Notion workspace. Its user-friendly drag-and-drop interface ensures that anyone can create professional-looking forms without needing any technical skills. Simple.ink also provides various templates and customisation options to match your brand's look and feel.

Just like Simple.Ink's website creator tool, Simple forms is all about easy, simple form creation.

Key Features:

• Ease of Use: Simple Forms gives you the easiest way to build your form.
• Unlimited use: Infinite forms + infinite form submissions, for FREE
• Direct Integration: Submission data goes directly to your Notion database.

Pricing: Generous Free plan available; Paid plans start at $10/month.

Website: Simple.ink

NoteForms

NoteForms is another dedicated Notion form builder, providing a range of features that enhance data collection directly within Notion. It stands out for its intuitive design, which simplifies the process of form creation. NoteForms offers various templates and styling options, making it easy to create visually appealing forms. It ensures data privacy and security with encrypted data transfer, making it a reliable choice for sensitive data collection.

Key Features:

• User-Friendly Interface: Great UI and easy form creation process.
• Customization: Various templates and styling options available.
• Form Logic: Make your forms smarter using conditional logic, validation rules,notifications, limits and signatures and more.

Pricing: Free plan available; Paid plans start at €20/month.

Website: NoteForms

ChiliPepper

ChiliPepper offers robust features for creating and embedding forms in Notion, making it a comprehensive tool for data collection. Its wide range of form field options and customization settings make it suitable for various use cases. ChiliPepper ensures that forms look great on all devices with its responsive design, and it seamlessly syncs with Notion databases for organized data management.

Key Features:

• Simple and Straightforward: Just like Simple Forms, Chilipepper is all about simplicity and ease of use.
• Styling: Customize the look and feel of your form while optimizing for use on Notion pages.
• Seamless Integration: Gather submissions directly to your Notion databases.

Pricing: Free plan available; Paid plans start at $5/month.

Website: ChiliPepper

NotionApps

NotionApps is designed to simplify not just form creation but also app building within the Notion ecosystem. While it provides powerful tools to enhance your data collection process, it is more advanced and complex compared to other form builders.

Key Features:

• Advanced App Building: NotionApps goes beyond simple forms, allowing users to build comprehensive applications.
• Customization: Provides a variety of templates and options to cater to different needs.
• Integration: Direct synchronization with Notion databases ensures seamless data management.
• Pricing: Free plan available; Paid plans start at $20/month.

Website: NotionApps

Why Create Forms Inside Notion

Creating forms inside Notion offers several benefits, making it an attractive option for users who want to streamline their data collection and integrate it seamlessly into their existing workflows. Here are some key advantages:

1. Unified Workspace

‍Embedding forms directly within Notion ensures that all your data is in one place. This centralization eliminates the need to switch between different applications, which can disrupt your workflow and lead to inefficiencies. With everything accessible in Notion, you can easily manage, view, and analyze your data without leaving the platform.

2. Real-Time Updates

‍Forms created within Notion update in real-time, ensuring that any new data collected is instantly reflected in your Notion database. This feature is particularly useful for collaborative environments where team members need to access the latest information simultaneously.

3. Customizable and Flexible

‍Notion’s form builders allow for a high degree of customization. You can tailor your forms to match your specific needs and branding. This flexibility extends to the types of data you can collect and how it is displayed, ensuring that your forms are both functional and visually appealing.

4. Automations and Workflows

‍Using forms within Notion can streamline workflows by automating repetitive tasks. For instance, responses can trigger actions like updating project statuses, assigning tasks, or sending notifications. This automation saves time and reduces the likelihood of human error.

5. Easy Sharing and Collaboration

‍Forms embedded in Notion can be easily shared with team members, stakeholders, or external parties. This ease of sharing facilitates collaboration and ensures that everyone has access to the information they need. Additionally, Notion’s permission settings allow you to control who can view or edit the forms and the collected data.

6. Comprehensive Data Management

‍Notion’s robust database capabilities mean that data collected through forms can be organized, filtered, and analyzed effectively. You can create views, such as kanban boards, calendars, or tables, to visualize the data in a way that suits your needs. This capability transforms raw data into actionable insights.

7. Consistent User Interface

‍By creating forms within Notion, you maintain a consistent user interface across all your tools and documents. This consistency enhances the user experience, making it easier for team members to navigate and use the forms without a learning curve associated with a new platform.

8. Secure Data Handling

‍Notion prioritizes data security, ensuring that information collected through forms is protected. The platform’s robust security measures, including encryption and regular backups, provide peace of mind that your data is safe and compliant with privacy standards.

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Best Generic Form Builders

If gathering the data inside Notion is not a primary focus for you, you may want to choose a generic form builder that you can embed inside your Notion pages. Let's check the best ones.

Tally

Tally is a versatile form builder that provides extensive customization and powerful features, suitable for embedding in Notion. Tally stands out for its highly customizable forms, which include a wide range of templates and design options. It offers advanced features like conditional logic and payment collection, making it a robust tool for various data collection needs. Tally also supports integration with numerous third-party apps, enhancing its versatility. And of course, the best feature: LOOKS LIKE NOTION :D 

Key Features:

• Highly Customizable: Wide range of templates and design options.
• Advanced Features: Conditional logic, payment collection, and more.
• Integration: Supports various third-party app integrations.

Pricing: Free plan available; Paid plans start at $25/month.

Website: Tally

Fillout

Fillout makes form creation and embedding in Notion straightforward with its user-friendly design. The platform's intuitive drag-and-drop interface allows users to create forms quickly and easily. Fillout offers various templates and styling options to suit different needs. It also supports numerous app integrations, making it a versatile tool for data collection and management.

Key Features:

• Ease of Use: Drag-and-drop interface.
• Customization: Various templates and styling options.
• Third-Party Integrations: Supports numerous app integrations.

Pricing: Free plan available; Paid plans start at $15/month.

Website: Fillout

Typeform

Typeform is known for its interactive and visually appealing forms, which engage users effectively. It offers extensive customization options, allowing users to create beautiful and engaging forms. Typeform's advanced features include conditional logic and quizzes, making it suitable for various complex form needs. The platform integrates with many apps and services, enhancing its functionality.

Key Features:

• Engaging Design: Interactive forms to keep users engaged.
• Advanced Customization: Extensive design options.
• Powerful Features: Conditional logic, quizzes, and more.

Pricing: Free plan available; Paid plans start at €21/month.

Website: Typeform

JotForm

JotForm offers a robust suite of features and integrations, making it a versatile tool for various form creation needs. It provides advanced functionalities such as conditional logic, payment processing, and extensive customization options. JotForm integrates with numerous third-party tools and services, making it highly versatile. It also offers a generous free plan, making it accessible to a wide range of users.

Key Features:

• Feature-Rich: Conditional logic, integrations, payment processing.
• Customization: Vast array of templates.
• Integrations: Works with many third-party tools.

Pricing: Free plan available; Paid plans start at $34/month.

Website: JotForm

Google Forms

Google Forms is a free and simple tool for creating basic forms, perfect for embedding in Notion. It offers basic customization options and integrates well with Google Workspace tools. Google Forms is ideal for users who need to create straightforward forms quickly and easily. It supports real-time collaboration, making it a great tool for team projects and group data collection.

Key Features:

• Free to Use: Available with a Google account.
• Simplicity: Easy to use with basic customization options.
• Integration: Works well with Google Workspace tools.

Pricing: Free.

Website: Google Forms

Frequently Asked Questions

What is a Notion form builder?

A Notion form builder is a tool or template that allows you to create and manage forms within Notion. It enables users to collect information, manage workflows, and automate data collection directly in Notion without relying on external form services.

Do Notion form builders require coding knowledge?

No, Notion form builders do not require coding knowledge. Most form builders in Notion use the platform's built-in features, such as databases and properties, to create forms through a user-friendly interface. Some advanced customizations might involve using Notion’s API or third-party integrations, but basic form creation is straightforward.

Can I customize the appearance of my Notion forms?

Customization options for Notion forms are somewhat limited compared to dedicated form builders. You can control aspects like field types and layout through the database setup, but advanced design elements are not as flexible. For more design control, you might need to use additional tools or embed forms from other services.

How do I manage and analyze form submissions in Notion?

Form submissions are stored as entries in a Notion database. You can manage and analyze this data using Notion’s database features, such as filtering, sorting, and creating views. For more advanced analysis, you may need to export the data or integrate Notion with other tools.

Are there any limitations to using Notion form builders?

Yes, some limitations include:

• Limited customization of form appearance.
• Fewer advanced features compared to dedicated form builders (e.g., conditional logic, payment integration).
• Integration with other tools may require additional setup or third-party services.

How secure is the data collected through Notion forms?

Notion provides robust security measures, including encryption and access controls. However, the security of your data also depends on how you configure permissions and share your forms. Make sure to review Notion’s security features and manage access appropriately to protect sensitive information.

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Conclusion

Whether you're looking to create simple contact forms or complex surveys, numerous form builders integrate seamlessly with Notion. For native integration, Simple.ink, NoteForms, ChilliPepper, and NotionApps are excellent choices. For advanced features and customization, generic form builders like Tally, Fillout, Typeform, JotForm, and Google Forms offer robust solutions that can be embedded in your Notion workspace.

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